You have been asked to organise a hen party for your friend. But where to start? Try using our hen party checklist. We have narrowed it down to ten effortless steps to planning an incredible glamping hen do. So keep calm and keep reading we promise it’s going to be fun…
Step one should definitely be to contact the bride to ask her for a rough outline of what they would like and would most definitely NOT like. Ask them if there is a budget in mind, a date they would prefer, plus is there anyone else helping you plan the event and if the bride would like to be kept in the loop or for it to be a complete secret.
After you have the above questions answered by the bride, ask her to provide you with a list of names, numbers and emails for the guest list. This information will be crucial for contacting people along the way and make a list where you can note who has paid plus any other info that comes in during the planning – for example dietary requirements. A spreadsheet is a big use for this!
If you are planning the hen party with other people, have a meeting to decide the big decisions. With an agreed budget set a date, style of accommodation, activities, accessories, food, drink and transportation. If you can’t meet in person set up a Whats App group or by email, deciding who will take the lead on certain aspects playing to each other’s strengths. This also comes in handy for the next step too!
So, you have agreed a date, budget and destination – it’s time to spread the word! Invite all of your guest list giving details of the event and ask them to RSVP by a certain date. If people don’t respond straight away its always worth a personal text or call outside of the group to check all is ok as they may not want to respond to a group invite. This is when your spreadsheet will come in handy as you can mark people that can come and start to have an idea of numbers.
Awkward. Yes, it is initially but people don’t mind paying for the hen do as they want to come and celebrate with their friends. However, be realistic in your demands. One way is to ask for the money in installments, this way people don’t feel under pressure to cough up a huge lump sum that they might not necessarily have at the time. For example, you can ask people for four split payments, and gently remind them that you can’t book anything until everyone has paid the first instalment. Tick people off as they pay and the amount paid on your spreadsheet so you don’t lose track.
This is the fun part. Planning a hen party with us couldn’t be simpler. Simply find a venue that offers camping facilities, we have a list of recommended suppliers, but we can pitch on private land or campsites of your choice (so long as the campsites allow hen groups). Then choose your tents – this will be dependent on how many guests will be glamping (any queries just ask we can guide you!), then reserve your chosen date.
And to make it even easier we can add some amazing extras to the hen party. For example, a pamper tent with Purbeck Retreats who have a range of pamper treatments on offer on the site where you are glamping. Or how about a fizzy afternoon tea whilst relaxing around your bell tent village? We also can provide a kitchen essentials basket, chill box, fresh locally sourced food hamper from Lisa’s Larder and a BBQ. Perfect for the evening food! We also work with local event companies who can provide fun hen activities such as clay pigeon shooting, rib rides and sailing days. For more ideas in the New Forest area, check out our ‘What hen are you?’ series of blog posts.
Now you know the main part of the hen party you can add some special bits to the day. You could add some romantic festoon lighting to your bell tents, personalised chalk boards and a fire pit. We put bunting on our tents which adds to the party feel.
There are so many fun party games you could play. A classic is Mr & Mrs where you ask the groom questions in advance, record them and then the bride must see if she can answer them correctly. Or a fun ice breaker game is grouping the party in to teams, setting a time limit to create a wedding dress on a person in their team using only tin foil and toilet roll. Then you can see whose creation is the best! For inspo on games check out Wedding Ideas Mag top ten games to play.
The hen do is just around the corner! The final thing to do is send an email to everyone with an itinerary for the event. This should include the address of accommodation, timings, the theme and any essentials that they must bring with them for the weekend.
The day has arrived! And when you arrive at your glamping accommodation with us everything will be set up and ready to go. Meaning all you need to do is pop open the bubbles, get to know the rest of the party, enjoy games and see all of your hard work come together!
Good luck with the planning and if you have any questions on our hen do packages please do get in touch. We absolutely love making hen parties a relaxing and fun experience!
© South Coast Glamping 2021